Offices involved in event organization
Stratcom can only help with a fraction of all aspects of event planning. The list below indicates what other offices you should work with.
Action | Offices involved |
Upper management clearance and/or endorsement | (Organizer) |
Budgets and expenses | (Organizer) |
Securing sponsorship | Development Office |
Advice on, and production of, collateral and promotional materials | Stratcom |
Advice on gifts | Stratcom |
Purchase of gifts | (Organizer) |
Drafting text for invitations | Stratcom |
Dispatching of invitations | (Organizer) |
Follow-up on attendance | (Organizer) |
Advice on entertainment and activities | Hospitality Services |
Branding production and on-site branding set up (banners, roll-ups, etc.) | Stratcom |
Photography | (Organizer) |
Advertising the event through the LAU online events calendar. | Stratcom |
Room reservations | Hospitality Services |
Catering | Hospitality Services |
Flower arrangements | Hospitality Services |
Audiovisual equipment reservation | AV Center |
Securing internet connection at venue | IT Department |
Cleaning of event venue | Hospitality Services |
Securing parking and campus entrance for event participants | Protection Office |
Travel arrangements and hotel reservations (for international visitors, for example) | (Organizer) |
On-site management | (Organizer) |
Media relations and issuing (and translation) of press releases | Stratcom |
Issuing press kits/folders | Stratcom |
Follow-up on dates of publication of interviews and press releases | Stratcom |
Monitoring media coverage (press clippings) after the event | Stratcom |
Covering the event on the LAU website’s news section | Stratcom |